11 Calendaring Software for Law Firms

What is a Calendaring Software for Law Firms?

A legal calendaring software is a tool that lawyers and legal professionals use to create and monitor schedules and ensure they don’t miss important events like client meetings and court dates. It can be integrated with other legal practice management software to streamline workflows and complete tasks quicker and more accurately.

Best Practices in Legal Calendaring

Here are some tips to get the best results when first using (or switching) to a new calendaring app:

• Highlight the benefits of the tool to your team
• Take the time to train your team and address questions and feedback
• Experiment with features to discover the best calendar setup
• Integrate with existing tools for a smoother transition
• Check for updates on the software and update your setup accordingly

And with that, here are the best legal calendaring apps to try:

1. Clio

Clio is a legal management platform with a calendaring function included in Clio Manage. The tool provides a visual, color-coded calendar that shows daily, weekly, or monthly events. The Clio calendar can sync with third-party calendars like Google and Outlook and send text reminders for upcoming events.

Key features:

• Bi-directional syncing (Google and Outlook)
• Email or text reminders for events
• Customizable calendar
• Integrates with Zoom

Pricing: EasyStart: $39 per user/month; Essentials: $79 per user/month; Advanced: $109 per user/month; Complete: $139 per user/month

Pros:

• Provides complete legal management solutions
• Legal-specific features like tracking court deadlines
• Allows for creating multiple calendars

Cons:

• Occasional issues with syncing to other calendars
• Pricier than other calendar apps

2. Calendly

Calendly is a web-based appointment scheduling app that helps users create unique links so the recipient can book an appointment based on their availability. This app integrates with Google and Outlook so that it automatically adds events based on bookings made.

Key features:

• Automated scheduling
• Access to real-time availability of participants
• Customizable event types

Pricing: Personal: Free; Standard: $10 per seat/month; Teams: $16 per seat/month; Enterprise: $15,000/year

Pros:

• Intuitive design
• Adjusts to each participant’s time zone
• Can schedule one-on-one or group meetings

Cons:

• Limited customization
• Need an internet connection to work

3. MyCase

MyCase is a legal management software that includes calendaring for lawyers and their teams. The color-coded calendar is shared with everyone on the team to ensure no important events (like court dates, deadlines, and Statute of Limitations) are missed.

Key features:

• Central calendar for all events
• Integrates with LawToolBox for automation
• Create custom events and assign colors

Pricing: Basic: $49 per user/month; Pro: $89 per user/month; Advanced: $109 per user/month

Pros:

• Efficient calendar management
• Mobile app works great
• Can send reminders to clients

Cons:

• Customer service can be improved
• Limited file size upload

4. Google Calendar

Google Calendar is a popular web-based calendar available to anyone with a Google account. Its minimalist interface makes it easy to use and can be integrated with other third-party calendars and legal management tools.

Key features:

• Create detailed events
• Send recurring events
• Track invitations and responses

Pricing: Free

Pros:

• Works seamlessly with Google products like Gmail and Google Meet
• Real-time event updates
• Easy to use

Cons:

• Needs an internet connection to create and edit events
• Limited compatibility with non-Google apps

5. PracticePanther

PracticePanther is another legal practice management tool designed to streamline a firm’s workflow, including schedules and events. Color-coded events can be viewed based on contact, task, or matter to help users get a comprehensive view of their day. In addition to setting up client appointments, it also includes client intake.

Key features:

• Detailed, custom events
• Automated SMS and email reminders
• Custom tags

Pricing: Solo: $59 per user/month; Essential: $79 per user/month; Business: $99 per user/month

Pros:

• Great customization options
• Easy to navigate
• Automated reminders

Cons:

• The calendar layout can be improved

6. RocketMatter

Rocket Matter is a legal matter management tool that includes calendar and task management for firms of all sizes and practice areas. The calendar can show events of the entire firm or based on a specific matter. It has a mobile app and integrates with Google Calendar and Outlook.

Key features:

• Combines calendaring, task management, and billing
• Calculates Statute of Limitations
• Advanced search filters

Pricing: Essentials: $59 per user/month; Pro: $89 per user/month; Premier: $109 per user/month

Pros:

• Highly customizable events
• Task management features make it great for big legal teams

Cons:

• Customer support can be improved
• Limited task assignment (one user per task)

7. Smokeball

Smokeball is a matter management app that combines matter management, client management, billing, and client intake in one platform. This app’s calendar feature can sync across devices (computer, tablet, and mobile phone). Events in the calendar are automatically synced in Microsoft Outlook, with an option to choose either one as the primary calendar.

Key features:

• Two-way synchronization with Microsoft Outlook
• Timeline calendar view
• Link events to matters

Pricing: Bill: $39 per user/month; Boost: $49 per user/month; Grow: $99 per user/month; Prosper+: $219 per user/month

Pros:

• Seamless Outlook integration
• Easy to learn
• Built-in features make the legal calendaring system effective

Cons:

• Occasional technical issues

8. LawToolBox

LawToolBox is a legal calendaring software with a focus on deadline management. It is designed to ensure law firms never miss filing deadlines and provide timely legal services to clients. This tool can calculate deadlines for various cases based on applicable state and federal court rules.

Key features:

• Two-way sync with Microsoft Outlook
• Accurate deadline calculation
• Assign deadlines to a user

Pricing: 2-9 users: $42 per user/month; 10-19 users: $40 per user/month; 20-79 users: $30 per user/month; 80+ users: $22 per user/month

Pros:

• Effective in avoiding missed deadlines
• Customizable reports
• Automated email reminders/notifications

Cons:

• Limited deadline sets for some states
• Only works with Office 365

9. Amberlo

Amberlo is a legal management app that combines managing clients, matters, bills, documents, and emails. It includes a legal calendaring function that is linked to the platform’s case management and billing functions, making it easy for users to create and monitor tasks, events, and deadlines.

Key features:

• Link events to cases
• Mobile access
• Deadline tracking

Pricing: Free; Grow: $39 per user/month; Premium: $55 per user/month; Enterprise: Contact for pricing

Pros:

• Built-in features that covers all legal management aspects
• Great customer support

Cons:

• The mobile app can be improved

10. Filevine

Filevine is a law practice management software designed specifically for lawyers in personal injury law. The calendar syncs with Google Calendar and Office 365 and each case is given a dedicated calendar. There’s a reporting tool that shows productivity based on billable hours linked to calendar entries.

Key features:

• Case-specific calendars
• Automated deadline management
• Multi-day events

Pricing: $87 per user/month (base price)

Pros:

• Integration works well
• Triggers deadlines when a task is completed
• Access to documents directly from the calendar

Cons:

• Customer support can be improved
• Can be costly to enable all features

11. Legal Files

Legal Files is a legal case management app that helps law firms manage every aspect of their practice. The built-in calendar in this platform makes it easy for legal teams to be on the same page with the help of a central calendar that shows all events for everyone in the firm.

Key features:

• Multiple calendar views (user, team, event type, or case)
• Automated reminders and alerts
• Court rules integration

Pricing: Not listed

Pros:

• Great for teams
• Can schedule recurring events
• Can automate deadlines based on case events

Cons:

• Steep learning curve

How To Choose The Best Legal Calendar Software for Your Firm

To make sure that you choose the best legal calendaring app for your firm, check that it is:

• Accurate. Syncing and detecting conflicts in schedules is important for accurate scheduling.
• Easy to use. It should be easy for you and your team to use after just a few days.
• Integrates with your existing software. Syncing with your other legal management software can save more time and streamline your workflows.
• Great pricing. The legal calendaring software cost should be reasonable for the features you’re getting.

Having a legal calendaring app ensures you stay on top of your deadlines and work together with your team. To get the best results, you can integrate it with other legal management tools that streamline timekeeping, document management, project management, and billing.

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