Best Legal Project Management Software For 2025

Legal project management software is a modern way for law firms to collaborate and track the completion of their legal tasks and cases. Or may be even for managing your law firm’s marketing.

However, adopting legal project management software can be a challenge, especially for lawyers who are already set in their ways.

Jack Bostelmann, founder of legal consulting firm KM/JD Consulting, feels that for project management tools to be embraced by a firm, it needs to meet exactly what lawyers need for their specific workflows. They should be similar to what they’re already used to doing.

“It’s difficult to envision how the process can work better, and tolerance for change is limited. But if the right amount and kind of improvement is offered, most lawyers will accept.”

What Are Legal Project Management Tools?

Legal project management software enables law firms to create, view, organize, assign tasks, and manage their cases and clients. These apps may include features like real-time collaboration, document management, and time-tracking. With these tools, you can create efficient law firm workflows that improve productivity and team performance.

Law Firms Project Management vs. Case Management Software

You might be wondering what the difference is between project management and case management.

Project management is a general term for managing any kind of organization, not just law firms. Most project management software offers the flexibility to meet various demands, including managing legal projects.

Case management, also called matter management, is specific to the legal profession and is one of the features that fall under practice management software. Some of its niche functions include tracking case statuses, calendar scheduling, document storage, and billing.

The Best Legal Project Management Software

When you search “legal project management software,” expect to see tons of search results. Which ones are worth trying? Here are the top-rated project management platforms for lawyers and legal professionals.

1. Trello

Trello is a versatile project management tool that uses Kanban boards, lists, and cards, to organize to-do’s and get things done. Users can get a visualization of how a project is moving along, helping team members meet deadlines and prioritize their tasks. Lawyers can create a board for each case and list tasks such as depositions, discovery, and other litigation events.

Price: Free; Standard: $5 per user/month; Premium: $10 per user/month; Enterprise: $17.50 per user/month

Pros:

• User-friendly interface
• Kanban-style dashboard
• Has a free plan

Cons:

• Lacks advanced features for larger firms
• Doesn’t work offline

2. Asana

Asana is a powerful project management software that enables teams to work together. The app allows for the creation of projects that can be broken down into smaller tasks. Tasks can be assigned and given priority levels and deadlines. For lawyers, this comes in handy to make sure filings and court appearances are not missed.

Price: Personal: Free; Starter: $8.50 per user/month; Advanced: $19.21 per user/month

Pros:

• Can customize views and color-code tasks
• Useful overview of all tasks
• Great collaboration features

Cons:

• Steep learning curve
• Assigning a task is limited to one person only

3. Smartsheet

Smartsheet is a cloud-based project management platform with an interface that looks like a spreadsheet. It supports real-time collaboration by sharing documents, commenting on tasks, and seeing what everyone is working on. Users can leverage its workflow automation feature that simplifies administrative tasks. You can also create forms, which is great for client intake and feedback.

Price: Pro: $12 per user/month; Business: $24 per user/month; Enterprise: Custom pricing

Pros:

• Great for those familiar with Excel
• Flexible project views
• Features for automating tasks

Cons:

• Advanced features take time to learn
• More expensive than other similar software

4. Notion

Notion is an advanced note-taking app that serves as a project management tool for a wide range of use cases in any industry. Just like a notes app, Notion lets users add any type of content (to-dos, calendars, files, contacts, etc.) and share it with others for real-time editing and collaboration. This app is great as a legal practice management software for legal research, making sure that lawyers can access any piece of information from one central source.

Price: Free; Plus: $12 per user/month; Business: $18 per user/month; Enterprise: Contact for pricing

Pros:

• Customizable templates
• User-friendly interface
• All-in-one approach

Cons:

• Can be slow at times
• Customer support can be improved

5. ClickUp

ClickUp is a project management software that provides versatile ways for teams to work together on complex projects. It organizes projects using a hierarchy so teams can create highly categorized tasks that fit their unique workflows. Its custom fields feature is great for lawyers who want to categorize cases according to specific criteria.

Price: Not provided

Pros:

• Versatile
• Includes time-tracking features
• Value for money

Cons:

• Issues with performance
• Integration options are limited

How To Choose The Right Project Management Software for Your Firm

As mentioned earlier, law firms are not always receptive to legal project management tools. Before committing to a software, make sure to get your team’s feedback. Here are some factors that should be a baseline for deciding which tool to use:

• Easy for your team to learn. A good project management tool should be easy to use, which helps users master the features and realize the benefits of using them.
• Integrates with your other legal apps. Your chosen project management platform should work with your existing tools (i.e., matter management software, e-discovery software, etc.) so you get more things done seamlessly.
• Fits your budget. If you’re a solo lawyer or small firm with limited finances, stick to apps that you can afford.
• Has a mobile app. You and your legal team should be able to work on the software while on the go.

Parting Tips on Integrating Project Management Software in Your Practice

Here are some things you can do when introducing project management software to your legal team:

• Know your team’s pain points. Ask your team which specific part of their tasks they have problems accomplishing.
• Provide quality training. Take the time and effort to teach your team about the software.
• Make a gradual transition. Don’t rush or push people into learning the tool right away. Give everyone time to acclimate and figure it out at their own pace.
• Listen to feedback. Encourage your team to give their thoughts about the tool and find a possible solution (even if it’s to go with a different software altogether).

For other tasks like marketing your legal services, you can hire us to save time and get great results. Get in touch with us to get started with a tailored digital marketing strategy that grows your practice.